Chief Finance and Administration Officer, DBE Officer

Department/Agency of position: 
Norwalk Transit District Finance Department
Location of position: 
Norwalk, CT
Date Posted: 
Thursday, July 20, 2017
Closing Date: 
Sunday, August 20, 2017
Job Description: 

Job Purpose/Function: Directs, supervises and provides the accounting, financial and other administrative services necessary to satisfy internal and external requirements for record keeping, reporting, planning and control in accordance with Generally Accepted Accounting Principles (GAAP), Federal Transit Administration (FTA) and State of Connecticut Department of Transportation (CDOT).

Department work activities include: annual operating and capital budget development, month and year-end close, accounting, monitoring analysis and reporting; grant program development implementation, accounting and administration; payroll oversight; fixed asset management; capital grant procurement administration and pension administration.

Disadvantaged Business Enterprise (DBE) Officer including all regulatory reporting and compliance.

Oversight of the Manager of Human Resources and Manager of Procurement and Grants

May serve as the Chief Executive Officer in the absence of the CEO.

Accountability: This position reports directly to the Chief Executive Officer; works collaboratively with all departments.

Major Responsibilities: Responsible for the activities related to maintaining all accounting and financial records including but not limited to budgets, audits, grants and procurement administration. The responsibilities are focused primarily on monitoring, administration, audits, and financial analysis, and specifically include, but are not limited to, the following: • Develop the District’s Annual Operating and Capital budgets, and tracking and internal/external reporting of all project budgets. • Preparation and coordination of local, state and federal financial and operating reports. • Accounts analysis, maintenance of general ledger, preparation and input of journal entries through NTD general ledger through the trial balance. Monthly P & L statements for State Reports. • Oversight of bank statements and account reconciliation. • Oversee the maintenance of employee payroll records. • Oversight of accuracy of vendor invoices, checks extensions and footings, matches approved receiving slips with purchase orders. • Establish and maintain control procedures for cash receipts including farebox revenues. • Identifies and secures, with the approval of the Chief Executive Officer, banking services. • Pension trustee and associated responsibilities, and tax compliance • Federal Transit Administration, Connecticut Department of Transportation, and local record keeping and reporting for capital and operating accounts.  Manage the internal and external financial or grant-related audits and reviews of the District’s capital, grant, fixed asset, inventory or other related programs.  Responsible for all grant contract administration activities including but not limited to the following: • Planning, programming, organizing and implementing the District’s grant program activities including: researching potential grant opportunities, developing grant funding strategies; completing necessary grant programming and application materials; preparing grant related budgets and reports. • Grant contract administration activities including: developing grant contract documents; administering grant rules, regulations and requirements; developing grant amendment requests; tracking project activities, and preparing project status reports for granting agencies.  Initiates and supervises the procurement processes undertaken by the District and direct oversight of the Manager of Purchasing and Grants. Responsible to define the best strategy for transparent, rule compliant and results-oriented procurement of rolling stock, construction, goods and services. Analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement.  Direct oversight of the Manager of Human Resources who oversees and manages all personnel administration and human resources development functions. Responsible for setting strategic human resource and administrative direction; providing a perspective on growth and expansion; and supporting and sustaining a culture of Norwalk Transit District as a great place to work.  Lead coordinator for the collective bargaining negotiating team.  As a senior manager, assists in review and development of safety and security policies and programs.  Perform other duties assigned.

Safety & Security: Responsible for communicating all Safety and Security Policies to subordinates.

Education and Experience Required:

  • A minimum of 8 years of experience in public accounting with at least two years of supervisory experience.  A bachelor’s degree in accounting. A CPA is a plus.  Experience in government sector accounting including familiarity with Federal and State grant accounting, reporting requirements and internal control practices.  Experience with federal and state single audit requirements.  Experience with preparation of cash flows and budgets.  Experience with automated general ledger and inventory programs.  Management experience required  Procurement and Human Resource experience preferred.  Experience with programs such as Microsoft Office.  Experience with outside automated payroll services.  Excellent interpersonal skills.

Physical Requirements: Must be able to read, write and communicate fluently in English. Frequently required to walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, crouch and kneel. The member must occasionally lift and/or move office items. The member will be required to work in an office setting sitting behind a computer, as well as interact with customers.

Work Environment: There will be frequent interaction with employees and customers. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

Agency Disclaimer: The CEO may modify this job description based upon agency needs; may require the employee to perform functions beyond those mentioned. Employee understands that all employment is on an “at will” basis.

The Norwalk Transit District is an Equal Employment Opportunity Employer.