Controller

Department/Agency of position: 
Pikes Peak Library District Finance Department
Location of position: 
Colorado Springs, CO
Wage/Salary: 
$31.54 - $39.40
Date Posted: 
Monday, July 24, 2017
Closing Date: 
Thursday, August 24, 2017
Job Description: 

ESSENTIAL FUNCTIONS

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

  • *Reviews and oversees all work generated by Finance Office staff, including purchasing processes, cash disbursements, cash receipts, and bi-weekly payroll. *Ensures compliance with library’s Financial Guidelines; maintains library’s internal control systems; makes recommendations for improvements as needed. *Interviews, selects, and trains new staff; provides coaching or corrective action as necessary. *Conducts performance appraisals and establishes goals and activities for individual staff development. *Serves as a MUNIS liaison with the vendor; collaborates with the Training Supervisor to develop and implement training programs for staff. *Prepares initial draft of the Comprehensive Annual Financial Report, including basic financial statements, supplemental schedules, footnotes, and statistics. *Works closely with independent auditors to coordinate and complete the annual audit process; prepares/oversees preparation of all audit schedules. *Assists Chief Finance and Business Officer to develop annual budget processes; consults with managers and supervisors to develop budget proposals; oversees budget data entry and prepares initial draft. Develops recommendations for any mid-year supplementary budget resolutions. *Assists with review and adjustments for the long-term financial plan; ensures compliance with federal and state reporting and filing requirements. *Prepares and/or oversees preparation of all monthly financial reports. *Reviews all bank and investment account reconciliations, ensuring timely and accurate preparation; prepares/oversees reconciliation of all asset and liability detail account balances and transactions. *Maintains confidentiality and discretion with regard to financial records. *Prepares initial draft of annual statistics report; works with Executive Assistant to complete annual surveys. *Initiates wire transactions between the library’s investment accounts and its operating bank accounts to cover all cash disbursements, as assigned. *Works with Human Resources staff to ensure fiscal viability for all employee benefit plans. *Coordinates all liability insurance programs; submits claims and follows through with claim administration as needed. *Ensures compliance with all financial rules and regulations, including adherence to TABOR provisions. *Works closely with the Chief IT Officer to ensure compliance with the library’s eRate programs. *Ensures compliance with all financial requirements for library grants and donations; provides fiscal assistance to Foundation staff as needed; reviews and evaluates all designated fund activity. *Keeps informed about Library and department information. *Participates in special projects as assigned. *Encourages professional development of Finance staff through participation in professional organizations. *Serves on state and regional professional committees. *Attends regular department meetings and schedules All-staff meetings. *Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS

  • *Requires a B.S. degree in Accounting or related field; Certified Public Accountant (CPA) or Certified Management Accountant (CMA) preferred. *Requires a minimum of three years of experience in an accounting capacity, including recent supervision of financial staff; three years of governmental accounting or auditing experience preferred. *Certified Government Financial Manager or Certified Public Finance Officer preferred. *Computer proficiency using Microsoft software applications (specifically MS Word, Excel, Outlook). *Excellent written and verbal communication skills, the ability to work in a team environment, a “whatever it takes” work ethic, and an excellent customer service attitude.