Executive Director - Retirement Office

Department/Agency of position: 
Adams County Government Retirement Office
Location of position: 
Brighton, CO
Wage/Salary: 
$74,730.76 – $104,623.06 Annually
Date Posted: 
Thursday, July 5, 2018
Closing Date: 
Monday, July 23, 2018
Job Description: 

Under the direction of the Board of Retirement, the Executive Director is responsible for the overall management and operation of the Adams County Retirement Plan and the security of the Plan's financial resources, while ensuring compliance with Board directives as well as federal and state guidelines. The Executive Director serves as the Plan Administrator.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:

• Counsel active and retired members on the various types of benefits offered by the Retirement Plan. • Counsel and provide guidance and assistance to pre-retirees before final application submission. • Maintain and monitor retiree applicants in a timeline through all the steps of the service retirement and disability retirement process. • Calculate and process survivorship benefit in the event of the death of an active participant, retiree or beneficiary. • Process Domestic Relation Orders and calculate benefits thereunder. • Review and validate compliance with all financial contracts between members and the Plan purchase agreements; reinstate prior service agreements. • Process/supervise all distribution and disbursement of all refund and retiree benefit payments. • Coordinate healthcare premium reimbursements for monthly retiree healthcare with the County HR Department and verify retiree healthcare premium collections and the reimbursement to the County Finance Department. • Review and certify all termination refunds, including updating the active employee master file with the refund data, reconciling the master file with the applications for refund, approving all refund checks. • Reconcile active member contributions to County and Rangeview Library District payrolls. • Review and research exceptions in the monthly payroll for active members. • Perform monthly payroll procedures, including transmitting direct deposit transfers, running vendor payroll, creating monthly vendor packets for HR and Finance, and creating and sending ACH files • Responsible for all overall operations, asset security, and communications for the Adams County Retirement Plan. • Responsible for representing the Plan before public bodies, including testifying before Colorado Senate and House Committees. • Responsible for staff development and implementation of short and long term objectives and policies. • Responsible for providing information and advice to Chairman of the Board and Board members in the development of policies, programs, and direction of the Plan. • Responsible for all aspects of financial management of the organization including preparation and implementation of the annual budget, auditing, financial analysis, control and accountability of all funds, physical assets, and other property in accordance with the generally accepted accounting principles, policies, and regulations. • Responsible for interaction with Adams County and Rangeview Library District departments and with other governmental organizations, employee groups, associations, state, and local officials with regard to matters concerning the Adams County Retirement Plan. • Responsible for review of administrative practices and processes and implementation and development of new ones, when required, to reduce costs and improve efficiency. • Perform other related duties and responsibilities as required. Knowledge, Skills and Abilities: • Ability to establish plans to meet the goals as set forth by the Board of Retirement, subject to approval by such Board. • Must comprehend and possess the knowledge and responsibilities of the position including knowledge of the mission and values of the Adams County Retirement Plan to achieve the goals and objectives as set forth. • Analyze and interpret general business reports, financial statements, legal documents, technical procedures, and governmental regulations; write reports, business correspondence, procedures, respond to questions from Board, staff, participants, management, employers, and public organizations. • Plan, assign, coordinate, organize, and prioritize work of self; work independently; maintain accurate, neat, and complete financial and retirement records; perform arithmetic calculations including fractions and percentages; research, compile and present financial data; identify and resolve discrepancies in financial and accounting records. • Read, learn, and apply complex policies, procedures and laws; learn and apply state and county retirement codes, regulations and laws related to death benefits and divorce settlements. • Learn and apply actuarial principles pertaining to retirement system funding; clearly explain irrevocable retirement options to retirees; interact effectively with participants in sensitive and stressful situations. • Use personal computers and word-processing, database management, and spreadsheet applications; enter data using computer keyboard; maintain confidentiality of member data. • Write clear and concise letters and reports using accurate English, punctuation, spelling, and grammar. • Work effectively under deadlines. • Conduct retirement planning and information seminars. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

REQUIREMENTS: Education and Training: Bachelor's Degree in business administration, public administration, benefits administration, finance, economics, accounting, or certifications (see licenses and certificates below) and five (5) years of professional retirement administration experience, one (1) year of which is in a supervisory position, OR Any combination of training, education and experience that is equivalent to the employment standard listed above and which provided the required knowledge and abilities. Experience providing retirement benefits administration for public employee retirement systems or comparable retirement systems is highly desirable. License or Certificate: Certifications in Employee Benefits such as Certified Employee Benefit Specialist (CEBS), Retirement Plans Associate (RPA), Certificate of Achievement in Public Plan Policy (CAPPP).

Background Check: Must pass a criminal background check.