CLASSIFICATION TITLE: ASSISTANT MANAGER- FINANCE SERVICES
GENERAL DESCRIPTION OF DUTIES
Under direction of the Manager- Finance Services, this position performs managerial work in assisting department management in overseeing the operations of an assigned Finance division of the Clerk & Comptroller. Such areas include, but are not necessarily limited to, Board Services/Value Adjustment Board, Facilities & Security, Accounting, Financial Business Analysis, Procurement, Budget & Financial Analysis, Payroll, Financial Reporting, Payables, Revenue & Cash Management, and Investments. Employees in this classification are responsible for assisting management with monitoring work flow and productivity, as well as evaluating the effectiveness of department operations and the efficiency of resource allocation. This position is responsible for assisting the Manager- Finance Services with reporting, management of projects and employee relations functions.
SPECIFIC DUTIES AND RESPONSIBILITIES
EXAMPLES OF ESSENTIAL FUNCTIONS
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Assists management with planning, organizing, and directing daily administrative operations; assists management with communicating unit, department, division and agency goals and objectives; assumes responsibilities of the manager in the event of absence or as directed
Monitors work flow and productivity of staff under charge; monitors performance for adherence to established goals and objectives
Recommends, implements, and adheres to audit controls and systems for reviewing tasks, procedures, operational efficiency and effectiveness, and staff training and development
Provides recommendations for modifications to current processes as indicated; establishes and ensures implementation of approved changes
Assists management with coordinating effective communications with various external entities applicable to functions under charge, i.e., County departments, banking partners and other vendors
Assists management with budget development and administration
Performs personnel management duties, i.e., supervising, training, hiring, disciplinary action, counseling, performance evaluations, recommending transfer, promotion, and employment separation
Participates in projects and initiatives as needed; performs special research as required
Prepares agendas and conducts and facilitates staff meetings; distributes administrative orders, memoranda, and policy and procedural updates accordingly
Attends and participates in various intra- and interdepartmental meetings
Investigates, researches, and reports on customers, service provider, external agency, and County Department concerns and complaints; provides information, direction or resolution accordingly
Tracks time sheets, attendance, vacation, tardy, sick time, and leave of absence; monitors such for unit scheduling and evaluation purposes
Analyzes and reviews records, reports, logs, forms, and other work processed to ensure accuracy, completeness, and compliance with applicable regulatory standards; edits, revises or adjusts accordingly
Communicates with supervisor, employees, other departments, managers, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems or give/receive advice/direction; provides information and responds to inquiries as needed
Maintains current knowledge of regulatory trends and legislative developments affecting functions under charge to ensure proper application to responsibilities under charge
Performs work outside and beyond normal working hours during times of critical deadlines, projects, or other time-sensitive duties. Non-exempt positions will be compensated for any hours worked over 40 in compliance with our overtime and compensatory time policies and the Fair Labor Standards Act (FLSA)
Maintains established organizational/departmental productivity standards
Monitors all organizational/department-related performance and productivity standards for compliance
Safely and successfully performs essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
Maintains reasonably regular, punctual attendance consistent with the ADA, FMLA, other federal, state and local standards and the organization's attendance policies and procedures
Comes to work and works the regular schedule and shift for the position
Complies with all personnel policies and procedures
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Provides customer service using multilingual skills as the need arises, if applicable
Performs related duties as directed
MINIMUM TRAINING AND EXPERIENCE
Bachelor's degree in Accounting, Finance or related field, supplemented by five (5) years of recent and relevant experience, to include financial reporting, governmental accounting, automated financial systems and supervisory experience that provides broad knowledge of public finance administration, automated financial systems, and regulatory standards regarding administration of public funds; or an equivalent combination of education, training and experience. Banking experience and crystal reporting knowledge preferred. Master's degree preferred.