Warrensburg City Position Description Department: Finance Position Title: Director of Finance Reports To: City Manager Pay Grade: FLSA: Exempt Date: January 2019
Purpose of Position
This position is responsible for the management of City funds and related fiduciary control as well as performing “hands-on” financial preparation and calculation. Plans, directs, organizes, communicates, and controls all City fiscal and financial operations, including direction and work assignments of Finance Department staff. The Director serves as Chief Financial Officer for the City and Financial Policy Advisor to the City Manager exercising considerable initiative, professional skill, accounting and calculation skills, problem-solving abilities, and ensuring sound financial operations of the city government.
Essential Duties and Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Advises the City Manager of the financial condition of the City.
- Plans, directs, and reviews financial policies, procedures, methods, and results of municipal finance operations.
- Develops and oversees annual City budget.
- Oversees preparation of all financial reporting and statements for City Council agenda to include staff memos, income statements, ordinances and resolutions, and other reports as needed.
- Initiates and executes department policies, rules, and regulations.
- Administrates risk management and general liability/property insurance property programs.
- Supervises all areas of finance and accounting to include: accounting, budgeting, debt management/schedules, revenue collection, utility billing, business, merchant and liquor licenses, purchasing, investment management, treasury, general utility and special assessment accounting, payroll, and special assessments.
- Oversees the posting and reconciling of all financial and accounting ledgers.
- Prepares financial forecasting and trends for the annual budget, capital improvement, and debt management processes.
- Plans, directs, organizes, prepares, and coordinates annual audit and implementation to include internal controls compliance and tracking systems.
- Evaluates present accounting and procedural control systems and develops improved and more efficient methods of operation.
- Prepares, analyzes, and interprets financial reports and/or studies.
- Manages or outsources the City’s investment portfolio, pension fund, and special trusts, administers City deposits and accounts in all forms.
- Prepares and administers the Finance Department budget.
- Ensures that the City complies with GASB using the latest Governmental Accounting Standards Series and other City policies.
- Oversees cash and revenue management, reconciliation of bank statements, accounts payable and receivable processes, and journal entries assuring for accuracy and timeliness.
- Oversees preparation, monitoring, and outsourcing of all financial reporting including tax bills, property tax levies, NIDS, TIFS, TDDS, incentive and loan programs, debt schedule and payments and ensures paperwork is complete, timely, and accurate.
- Oversees purchasing and bidding, requisition, and maintenance of all equipment and facilities.
- Disseminates information relative to state contracts and district-wide bid arrangements, services, guarantees, warranties, prices, etc.
- Determines the amount of funds available for investments.
- Works with Information Systems Administrator in maintaining hardware and software, as well as procurement of additional/new products.
- Works with Human Resources and Development Manager on personnel issues associated with payroll/benefits.
- Attends and participates in public functions, meetings, and conferences to explain and interpret City financial policies, objectives, and requirements.
- Ensures and encourages compliance with City adopted safety policies and procedures.
- Maintains effective working relationships with other municipal departments, fellow employees, and public.
- Conducts basic analysis of financial trends, forecasting, and prepares such reports, as requested.
- Works with outside consultants, attorneys and auditors on evaluation of the City’s financial condition.
- Oversees adherence to the City’s purchasing policies and guidelines by departments. Oversees purchasing policies, contracts requirements, requests for proposals, bids, and specifications.
- Provides leadership, direction, and insights into those decision-making events with professionalism and timeliness.
- Provides training for finance procedures, software programs, including instructions for processing Accounts Payable, purchase orders, journal entries, out-of-cycle checks, general ledger/financial reports, W2 and 1099 processing, and end-of-year instructions.
- Performs effectively as a senior level member of a team in carrying out the City of Warrensburg’s stated vision, mission, strategic plan, and values assuring for professionalism and accuracy.
- Works to maintain the City of Warrensburg’s mission statement for safety which includes maintaining a safe environment for not only the employee, but also co-workers and any public. Reports unsafe work equipment, workstations, practices and procedures, and follows.
- Maintains awareness and works towards a spirit of cooperation and communication with co-workers and all departments within the City of Warrensburg assuring for professionalism and courtesy.
- Regular daily attendance required as well as Council meetings and other committee meetings during off hours.
Attendance is an essential function of this position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodations. Additional Tasks and Responsibilities While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members. None.
Minimum Training and Experience Required to Perform Essential Job Functions:
- Six years related experience and/or training; or a master’s degree from a university or equivalent; or combination of education and experience.
- High school diploma or equivalent required.
- Degree in finance, accounting or a closely related field.
- Minimum of three (3) years demonstrated management or supervisory experience.
Preferred Training and Experience Required to Perform Essential Job Functions:
- Eight years related experience and/or training; and a master’s degree or higher.
- An MBA/MPA is highly desirable and at least five years of increasingly responsible professional accounting or finance experience.
Other Requirements – Certificates/Licensures:
- Valid driver’s license.
- Certified Public Accountant, preferred. Knowledge, Skills, Abilities
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
- Ability to communicate orally and in writing with City employees, City officials, City department heads, bankers/investment counselors, attorneys, auditors, and as a representative to the public.
- Ability to complete necessary research and investigations, prepare and present oral and written reports, presentations, and recommendations.
- Ability to deal with a variety of abstract and concrete variables.
- Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.,) in its most difficult phases.
- Ability to establish effective working relationships with the public and fellow employees.
- Ability to evaluate and improve the efficiency and effectiveness of operations.
- Ability to implement decisions based on such data and oversee execution.
- Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
- Ability to perform basic data analysis and forecasting.
- Ability to provide leadership and management over functional areas of governmental accounting, budgeting development, control and implementation, financial forecasting, procurement, cash and revenue collection, licensing, insurance claims, and payroll administration procedures.
- Ability to read, analyze, and interpret the most complex documents.
- Ability to respond effectively to the most sensitive inquiries or complaints.
- Ability to successfully direct and evaluate subordinate personnel,
- Ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, budget, budget reports, time sheets, purchase orders, balance sheets, bank statements, contracts, computer software operating manuals, ordinances, statutes, accounting methods and standards, procedures, guidelines and non-routine correspondence.
- Ability to work with mathematical concepts such as probability and statistical inference.
- Ability to write speeches and articles using original or innovative techniques or style. Knowledge of accounting principles and practices, accounts payable, and payroll practices.
- Knowledge of business English, spelling, and grammar; operation of office equipment; word processing, databases, scanning, presentation, and spreadsheet software.
- Knowledge of financial administration, debt markets, investments, budgeting, accounting, and utilities. Knowledge of laws, government regulations, and agency rules as they relate to government accounting.
- Knowledge of the technical operating principles, practices of financial and budget management. Skill in preparation, analysis, and interpretation of fiscal and accounting records and processes, bank reconciliations and payroll, formulation and administration of general controlling policies.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Involves supervisory responsibility for one or more full-time individuals, involvement in the recruitment and selection process of employees, prepares and conducts employees’ performance appraisal, disciplinary measures, and assists with the hiring and firing process.
- Additional responsibilities include supervising direct reports through coaching, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this position, the employee is regularly required to sit; use hands to finger, grasp, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Lifting, moving, pushing or pulling up to 10 pounds does not generally occur, but may occur when lifting boxes, books or paper. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus, distance vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this position, the employee is exposed less than one third of the time to conditions such moving mechanical parts; fumes or airborne particles; outside weather conditions. The noise level in the work environment is usually moderate. The City of Warrensburg is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.