PORT BUDGET COORDINATOR
Salary: $12,850 - $15,914 / Month (37.5-hour work week)
Oakland, CA
Your Port. Your Community. Your Career.
When you join the Port of Oakland, you become part of a proud local legacy, an organization that touches virtually every resident with its services and programs. The Port of Oakland oversees the Oakland seaport, Oakland International Airport and 20 miles of waterfront. The Oakland seaport is one of the top 10 busiest container ports in the U.S.; Oakland International Airport is the second largest San Francisco Bay Area airport offering over 300 daily passenger and cargo flights; and the Port's real estate includes commercial developments such as Jack London Square and hundreds of acres of public parks and conservation areas.
The Port is currently recruiting for the position of Port Budget Coordinator. Under general direction, the Port Budget Coordinator performs and coordinates analysis and support for Executive and Senior Management regarding decision and policy making issues related to the preparation and management of the Port’s operating and capital budgets and other financial matters.
Typical tasks may include, but are not limited to the following:
- Assists the Manager, Financial Planning in the coordination, development and preparation of the Port’s annual operating, capital and capital improvement budgets; develops and maintains worksheets; develops budget guidelines to assist departments in the preparation of the operating budgets; coordinates, verifies and analyzes revenue and expense budgets; acts as liaison with and provides related support to other departments; designs automated support programs.
- May exercise technical supervision over support staff.
- Monitors and analyzes variances between historical, proposed, and approved budgets, and actual and forecasted expenditures/revenues.
- Performs various studies, as needed, which may involve analyses of financial information, accounting records, statistics and systems; gathers information relating to tenant and customer assets, liabilities and insurance.
- Monitors and analyzes funding sources for capital projects, including federal and state grants, Port revenues, Port bonds and third-party monies.
- Performs financial analysis of adequacy of funding sources, business risk and financial return and makes recommendations regarding the inclusion of proposed capital projects on the capital improvement program.
- Prepares financial reports and impact studies; performs financial analysis and makes recommendations; prepares cash flow statements and schedules; prepares and maintains income statements.
- Assists in the preparation of official statements and other disclosure information and financial feasibility studies by coordinating and soliciting pertinent information from various sources.
- Prepares presentations of the annual budget and related financial matters to the Port’s Board of Port Commissioners and Senior Management; conducts training and workshops for budget users on Port financial systems technology and the annual budget process.
- Reviews the accuracy and propriety of consultant invoices.
- Provides assistance to internal and external users, such as consultants, rating agencies and bond investors, regarding financial reporting and information needs.
- Performs special financial projects as directed.
- Performs other related duties at an equivalent level as assigned.
MINIMUM QUALIFICATIONS:
This examination is open to persons who have a combination of education and experience that would reflect possession of the required knowledge, skills, and abilities for the position. A typical combination would include the following:
- Education: A Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field, including course work in financial and budget analysis.
- Experience: A minimum of three years of increasingly responsible experience in the financial area, one of which should have been in financial and budget analysis.
- An equivalent combination of education and experience may be considered.
Additional Requirements: The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (“KSAs”):
Knowledge of budgeting principles and practices; concepts, principles and practices of financial planning and forecasting; organizational structures and financial systems of governmental enterprise agencies, and personnel administration cost items and their application to budgeting.
Ability to use computer spreadsheet, database and word processing software in the development of financial models; develop oral presentations pertaining to financial/budget matters; communicate in oral and written format in order to produce clear, logical, and well-reasoned reports, conduct presentations, and convey recommendations; conduct general and entailed analyses pertaining to budget variances, budget projections and budget development; establish and maintain effective working relationships with internal and external department personnel and other contacts; handle multiple complex tasks simultaneously within prescribed time limitations; develop and implement goals, objectives, policies, and procedures, work standards and internal controls; prepare and administer departmental budgets; negotiate and administer a variety of contracts; direct the work of subordinate support staff; interpret and enforce administrative and operational polices, practices and procedures; analyze and solve problems of a complex nature, and analyze complex administrative and program information, evaluate alternative solutions and recommend or adopt effective courses of action.
The Port’s compensation and benefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for our employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. We offer a comprehensive benefit package, including medical, dental, vision, life insurance, 457 plan and paid leave.
To apply for this exceptional opportunity, view supplemental questions and/or obtain more details, please visit us at https://www.portofoakland.com/business/job-center/. Apply by October 6, 2025, at 5:00 PM.
Equal Opportunity Employer