Finance and Accounting Services Manager

Department/Agency of position: 
Metro Parks Tacoma
Location of position: 
Tacoma, WA
Wage/Salary: 
$83,182.00 – $124,772.00 Annually
Date Posted: 
Tuesday, November 26, 2019
Closing Date: 
Sunday, December 15, 2019
Job Description: 

Full salary range is $83,182 – $124,772 with starting salary typically between: $83,182 and $104,000

METRO PARKS TACOMA

Metro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Metro Parks Tacoma is located in Tacoma, Washington. The system is comprised of many different park facilities that offer residents a variety of recreational opportunities. From waterfront access to local neighborhood parks to large regional facilities and attractions, the MPT system is both a local community asset and regional destination.

OUR CORE VALUES: These eight core values will guide future decisions, business and operations, and the manner in which MPT treats staff, customers and the community:

  • Innovation
  • Excellence
  • Equity
  • Inclusiveness
  • Sustainability
  • Accountability
  • Safety
  • Fun

POSITION INFORMATION

Under the direction of the Chief Financial Officer (CFO), manage and oversee the agency-wide financial accounting systems and functions. This position administers the functions of the Accounting Services unit within the Finance and Business Services Division, which includes Accounts Payable, Accounts Receivable, Payroll, General Ledger, Tax Reporting and Compliance, Travel Reimbursements, Fixed Assets, Treasury (Cash Management), Inventory, Investing activities, debt issuance and compliance, Grants and Contracts Accounting, Reconciliations, and Year-End Reporting, including preparing the Comprehensive Annual Financial Report (CAFR). Serve as technical accounting expert to the District. Administer the development and compilation of financial and operating reports to provide useful, reliable and timely financial information to agency management, program managers and supervisors.

This position requires the constant use of advanced management skills including effective communication, establishing and maintaining relationships with federal, state and local oversight agencies, vendors, agency staff and other customers. The position ensures compliance with state and federal accounting statutes, District policies and procedures; and requires a thorough understanding of Government Accounting Standards Board (GASB) pronouncements, Washington State Budgeting and Reporting System (BARS), Generally Accepted Accounting Principles (GAAP) and Government Finance Officers Association (GFOA) best practices. This position must possess expert-level knowledge and understanding of governmental accounting, grant and contract accounting, financial reporting, fixed assets, travel, accounts payable and receivable, and cash management.

In the performance of their respective tasks and duties all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.
  • Interact professionally with other employees, customers and suppliers.
  • Work effectively as a team contributor on all assignments.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
  • Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.

Essential Duties:

  • Coordinate and facilitate the development of the District's annual CAFR, ensuring the integrity of the District's financial information and adherence to policies and procedures. Analyze complex financial and statistical data and determine their significance; prepare comprehensive narrative statements in support of the financial schedule and reports.
  • Oversee all operations and activities of the Finance and Accounting Division, including management of the District's general ledger, accounts payable, accounts receivable, general purchasing, payroll, cash management, fixed assets, and grants and contracts accounting functions.
  • Responsible for the overall management, analysis and reconciliation of the general ledger, payroll and warrants, and preparation of journal entries and adjustments as needed.
  • Develop and maintain a high level of customer service within the division.
  • On-going hiring and personnel actions of Finance and Accounting Services staff including conducting effective performance appraisals and evaluations; corrective and/or disciplinary actions; and determining staff training and development needs. Ability to mentor, develop and sustain a high performing Finance and Accounting team.
  • Assist the CFO in the management of the day-to-day operations of the Finance and Business Services Division.
  • Serve on behalf of the CFO during any absence representing the District's financial information and adherence to policies and procedures.
  • Serve as technical accounting expert resource for the District, including interpreting and assuring compliance with complex accounting regulations, laws, policies, and procedures.
  • Oversee the finance and accounting activities of the division for the accurate and timely dissemination of financial data to be used for financial reporting, audits and budgets in accordance with GAAP, GASB and both state and federal requirements.
  • Maintain oversight and management of the execution of financial, accounting and business policies and procedures; and ensures an ongoing effective internal control environment.
  • Provide system administration financial support from an operational standpoint; perform menu management and security; create new funds, locations, grants, account codes, payroll departments, deductions, and others as appropriate. Work closely with IT staff in analyzing finance/accounting system malfunctions and researching system anomalies.
  • Develop and implement process improvements and efficiencies within the accounting services unit, including improvements to the District's accounting system and related work processes. Provide leadership and oversight of accounting and financial reporting processes and systems.
  • Apply the principles of effective public administration and management, tactical and strategic planning, focused operations and effective service delivery when conducting work activities.
  • Monitor and control the use of the agency assets, including credit cards, to ensure compliance with state and agency policies and procedures.
  • Review and approve finance and accounting transactions/activities of headquarter and department accounting staff, including journal entries, cash management, warrant batches, and invoice cancellations. At times, perform these functions when needed. Review and approve purchase orders and invoices according to policies and procedures.
  • Ensure timely reconciliations to source/subsidiary systems and maintain financial controls for assigned areas.
  • Prepare ongoing tax reports, review and approve leasehold tax, perform ongoing reconciliation, and prepare warrants reporting for Board approval.
  • Review and manage general ledger structures and reporting including approval and implementing new departments, entities and accounts. Evaluate impact of new structures and regulatory reporting.
  • Prepare, coordinate and manage monthly and year-end financial closing activities with all finance staff.
  • Work closely with all finance staff to ensure efficient and effective use of public resources and compliance with expenditure authority and rules and regulations governing the expenditure of public funds by adhering to GAAP, GASB, GFOA guidance and code of professional ethics, and other rules and regulations. Stay up to date with new accounting pronouncements of rules and regulations.
  • Manage the development and implementation of work plan goals, objectives, and priorities; and recommend and administer accounting policies and procedures.
  • Maintain strong customer relationships with internal and external customers including other departments and the public.
  • Other duties as assigned

Minimum Qualifications:

Minimum qualifications include:

  • A Bachelor's degree in accounting or related field.
  • Local government/municipal experience is strongly preferred including ten (10) years of governmental accounting experience and five (5) years of management/leadership experience in accounting, financial analysis, and effectively navigating through system processes including working with complex databases and spreadsheets, including MS Office Suite.

Preferred qualifications include:

  • Certified Public Accountant is strongly preferred;
  • Master's degree in public or business administration, economics or closely related field.

Demonstrated experience in the following area:

  • Understanding for and development of a CAFR.
  • Planning, directing, implementing, monitoring, and evaluating the functional and technical components of finance and accounting services. •Advising management on data processing systems, policies, programs, and solving problems through creative and innovative solutions.
  • Demonstrated leadership competencies in the following areas:
  • Self-awareness, self-management and continual growth and learning.
  • Decision making – ability to identify issues, develop analyses of alternative positions and impacts; makes data driven, defensible recommendations; takes calculated risks based on logical rational decision making processes; makes timely/responsive decisions; assumes responsibility for decisions made; and involves others appropriately in decision making processes.
  • Utilize quality improvement tools and processes in accomplishing work activities and in support of the agency's mission and goals; this includes seeking opportunities to participate in process improvement activities and seeking out efficiencies in how work is accomplished.
  • Interpersonal awareness and the ability to be inclusive.
  • Organizational and political awareness.
  • Ability to integrate performance leadership into program activities, provide coaching and mentoring for improved success, provide personal recognition and celebrate successes, and display characteristics of interpersonal influence.
  • Ability to effectively communicate with diverse audiences.
  • Ethics and integrity.
  • Cultural, ethnic, and gender sensitivity and competency.

Additional Information:

EDUCATION & EXPERIENCE:

  • Bachelor's degree in finance, accounting, business administration or related field and minimum of five years increasingly responsible professional level governmental accounting experience with three years of supervisory experience.

LICENSE & OTHER REQUIREMENTS:

  • CPA, CMA or CPFO certification.  Appropriate experience beyond the minimum may substitute.
  • Valid Washington driver's license.
  • Obtain a valid First Aid and CPR Card within the probationary period.

METRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.

All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource (253) 305-1089 or angelas@tacomaparks.com.

Employment is subject to a national background check.

This position is an at-will position with no written or implied contractual agreement.