Director of Financial and Auxiliary Services

Department/Agency of position: 
Mt. Hood Community College
Location of position: 
Gresham, OR
Wage/Salary: 
$90,222 – $144,783
Date Posted: 
Thursday, September 19, 2019
Closing Date: 
Sunday, October 13, 2019
Job Description: 

To apply please visit: https://www.governmentjobs.com/careers/mhcc/jobs/2535638/director-of-financial-and-auxiliary-services?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs Basic Job Purpose/Function Manages, plans, organizes, and directs the day-to-day operations, staff and activities of the Finance and Auxiliary Services division of the College; provides operational and technical expertise to department staff and College stakeholders to support sound financial policy and funding allocations which meet programmatic objectives; prepares and develops business initiatives, policies and procedures that move the College forward in achieving its vision, mission, and strategic goals.

Essential Duties

Directs the operations of the College's business and auxiliary services departments, including payroll, grants, purchasing, contracting, budget, payroll, accounts payable, accounting, bookstore operations, College radio station, and student financial services, establishing controls and maintaining responsibility for ensuring spending within the budget allocation. Administers Board financial and budget policies and related College procedures, resulting in the development of procedures for financial services operations. Directs the analysis and interpretation of federal, State, and local laws and generally accepted accounting principles, ensuring internal financial policies and procedures are in compliance with applicable laws and principles. Oversees the College legal and internal budget development process in compliance with the applicable provisions of the Oregon Budget Law; participates in the oversight, preparation, administration and control of College budgets including general and special funds. Provides internal guidance to College leaders to maintain budgetary controls; serves as College subject matter expert, and provides oversight of internal audits to ensure various programs operations are within budget and in accordance with fiscal practices, local, state and federal laws. Directs the external audit process and works with external auditors to coordinate applicable processes including serving as liaison between the Board Audit Committee and the external auditors. Serves as primary point-of-contact and provides leadership to the College's annual auditing processes; oversees scheduling of annual audit, preparation of audit worksheets, schedules and materials; performs analytical review and analyses drafts schedules for College's annual financial report and Schedule of Expenditures of Federal Awards and respond to auditor's questions and requests. Participates in providing support to internal and external stakeholders in assessing the financial impact of legislation, ballot measures, negotiations and related matters; oversees analysis and analyzes proposed legislation and recommends new and revised legislation language to assure business and financial services laws which enhance the District's educational mission. Manages, supervises, and monitors the performance of assigned personnel; interviews and selects employees, and establishes performance requirements and personal development targets; provides coaching for performance improvement and recommends transfers, reassignment, termination, and disciplinary actions. Provides technical expertise to administrators, managers, and supervisors regarding College financial matters; interprets and explains laws, practices, rules, regulations, policies, procedures; develops and leads staff in solving unique problems specific to College finances. Participates in collective bargaining negotiations and advises College administration regarding financial issues and impacts, as assigned. Ensures appropriate processes, procedures, and change management plans are in place; develops work flow and standard operating procedures and related documentation; trains stakeholders on budget accountability in accordance with approved protocols; prepares and oversees the preparation and maintenance of a variety of presentations, reports, records and files related to assigned activities. Keeps current on and analyze public agency accounting laws, regulations and best practices; leads, attends, and participates in related trainings, workshops, in-services and seminars.

Additional Duties Serve as command or general staff in the organization's Incident Command System (ICS) structure. Performs all other duties as assigned. Minimum and Desired Qualifications Minimum Qualifications (Education, Experience, Computer Skills, etc.)

Bachelor's degree in finance, accounting, business administration, public administration, or a closely related field is required. Five (5) years of business or financial operations administration and management experience in a public community college, institution of higher education, K-12 school district, municipal, State or federal public agency, including at least one (1) year in a leadership capacity, overseeing multiple financial operations, functions, and staff. Any other combination of training and experience which demonstrates the applicant is likely to possess the required skills, knowledge and abilities may be considered. Possession of a valid driver's license, personal insurance, and access to a reliable automobile during work hours.

Desired Qualifications Knowledge and experience with fiscal matters associated with governmental accounting such as financial reporting, budgeting, municipal bonds, grant administration, pension plans, and auditing Proficiency with Generally Accepted Accounting Principles (GAAP) Public sector work experience Certification as a Certified Government Financial Manager (CGFM), Certified Public Accountant (CPA), or Certified Management Accountant (CMA) Experience working in a richly diverse community and environment is highly desirable Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Knowledge of:

Governmental fund accounting systems and principles, institutional budgeting and accounting processes Computerized financial accounting and database systems, project management, word processing and spreadsheet software Applicable federal, State and local regulations, accrediting commissions and licensing requirements College administrative regulations, Board policies and collective bargaining agreements. Policies, trends and issues in higher education Data collection, analysis and reporting techniques Internal consulting concepts and practices. Interpret and apply local, State and Federal laws, guidelines, regulations and reporting procedures as they relate to student and employee information and records in a public agency FCC licensing requirements for radio station operations Project management, communication, outcome analysis and problem-solving methods and practices, with the ability to anticipate needs and resolve conflict Ethnic, cultural, geographic, and socio-economic diversity of the populations served by the College Effective techniques and best-practices in leadership, management and supervision of programs and staff Elements of effective customer service Effective time management techniques Ability to: Plan, direct and integrate a broad range of complex business and financial planning, budgeting and service programs and activities. Manage and participate in oversight, preparation and monitoring of District budgets Analyze processes and problems, identify opportunities for improvement and follow through on changes in a timely and consistent manner Provide internal consultation services Present information regarding College programs in a proactive, comprehensive manner Develop and implement strategic short-term and long-term goals and objectives for College financial and auxiliary services Design and implement financial, budgeting, accounting and recordkeeping systems Assure compliance with local, State and federal laws, board policies, administrative regulations and collective bargaining agreements relating to assigned functional areas Manage service contracts and providers Provide technical expertise and support for the College financial systems Resolve a variety of fiscal, budgetary and business operations issues, questions and systems problems Provide input and direction to the budget planning process and manage assigned department budgets, ensuring spending within budget allocations Process, input and extract a variety of complex data, reports, records and related information into multiple databases Prepare and deliver a variety of technical data, complex financial statements, statistical analyses and narrative reports Provide exemplary customer service in a courteous, prompt and efficient manner Select, manage, train, motivate and evaluate assigned professional, paraprofessional and support staff Work effectively and collaboratively in an ever-changing, multi-tasking, multi-deadline, environment Model and maintains high standards and performance expectations Actively participate on and/or lead various College committees, meetings, and workgroups Maintain current knowledge of governmental accounting laws and best practices Maintain confidentiality Work effectively and collaboratively with those contacted in the course of work Demonstrate high personal integrity and sound professional ethics Ensures and promotes health and safety in the workplace Maintain the confidentially of information Working Conditions and Important Information Work Environment Work is performed primarily in a standard office environment; works assigned schedule, and exhibits regular and predictable attendance. As necessary to meet workload demands, works outside of typical schedule including evening/weekend hours. Work may require travel to off-campus locations.

Physical Demands Primary functions require sufficient physical ability and mobility to work in an office setting; dexterity of hands and fingers to operate a computer keyboard and other office equipment; sitting or standing for extended periods of time; kneeling, bending at the waist, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies; lifting, pushing, pulling and carrying office equipment, supplies and materials weighing up to 25 pounds; emotional stability to work effectively under pressure and to keep all aspects of the job under control; hearing and speaking to exchange information in person or on the telephone; seeing to read, prepare and assure the accuracy of documents.

See ADA/ADAAA (Americans with Disabilities Act and Amendments Act) Physical Requirements Section on file in Human Resources for other usual and customary physical requirements.

Salary Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement. Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Important Information MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.

Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents. Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the faculty association agreement to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement. Any appeals to placement must be submitted in writing to the human resources recruitment specialist no later than one week after an offer is made.

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked “veterans' preference document,” or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.