Assistant Director, Finance

Department/Agency of position: 
Ann Arbor Public Schools Finance Department
Location of position: 
Ann Arbor, MI
$75,000 - $95,000
Date Posted: 
Wednesday, October 9, 2019
Closing Date: 
Wednesday, October 23, 2019
Job Description: 

Assistant Director, Finance FTE: 1.0 (52 weeks, 40 hrs/week) Salary: $75,000 – 95,000 Position Location: Finance Department – Balas Building, 2555 S. State St. Ann Arbor, MI 48104 Reporting Relationship: Chief Financial Officer

QUALIFICATIONS: The following is a list of qualifications for the position, any of which may be waived by the Board of Education in exercising its prerogative to determine qualifications. General Description: Supervise, train, monitor and complete all activities for budgeting, cash receipts, grant accounting and required reporting in a timely, accurate and accountable manner. Suggest changes and realignments that will increase efficiencies and productivity within the office structure to the Chief Financial Officer and implement where appropriate.


  • Bachelor’s Degree required; concentration in Business, Finance, Accounting or related field preferred
  • Master’s Degree with a concentration in Business, Finance, Accounting, Education or related field preferred
  • Certified Public Accountant preferred
  • Three years’ experience in public school district accounting, finance and/or grant administration
  • MSBO CFO or BOM certification or commitment and eligibility to attain within two years of hire
  • Demonstrated ability to manage department work flow with an emphasis on customer service and timeliness
  • Experience and proficiency in Excel and Microsoft Word
  • Experience with New World Systems preferred


  • Organized, dependable, and able to handle confidential information with discretion
  • Strong analytical and mathematical aptitude
  • Effective writing, speaking and communication skills


  • Ensure District procedures and internal controls align with Board policies and are appropriate for the safe guarding of assets
  • Communicate finance procedures with District staff and monitor proper implementation
  • Assist in the development of district budgets
  • Monitor and supervise adherence by budget managers to the spending limits of individual schools and departments
  • Develop reports used for financial analysis and report deviations from established targets, budget objectives and recommend corrective action
  • Maintain chart of accounts in accordance with the Michigan Public School Accounting Manual (Bulletin 1022)
  • Stays abreast of federal, state, local and district statutes, policies, regulations and procedures concerning grants
  • Participate in grant planning meetings
  • Coordinates the District's cash flow and ensures funds are available to satisfy cash disbursement obligations
  • Settles inter-fund transactions
  • Prepares monthly bank and investment reconciliations
  • Manages online banking interfaces and controls and integrates financial management software where possible
  • Maintains relations with banks to improve banking services, processes, fee structures and implement banking regulations
  • Establishes petty cash funds within schools and departments; develops procedures and assists budget managers and office professionals of each petty cash fund
  • Plans, performs and evaluates audits of department and school cash handling and petty cash compliance with legal and District rules and regulations
  • Prepares wire transfer requests and instructions for semi-annual debt service payments
  • Records journal entries
  • Prepare and submit a variety of financial reports including, but not limited to: quarterly Medicaid financials, annual transportation expenditure report (SE-4094), annual special education actual cost report (SE-4096), annual indirect cost rate adjustments form (DS-4513), annual school bus inventory and annual Financial Information Database (FID) submissions
  • Reconcile property tax revenue and state aid
  • Assists CFO with year-end audit and preparation of financial statements
  • Assists CFO as requested/needed
  • Provides financial management software training to various users
  • Assists with technology enhancements and updates to accounting software
  • Performs other duties as assigned

METHOD OF APPLICATION: All applicants must complete the online application at >> District Links >> Job Postings No calls please.