Budget Officer

Department/Agency of position: 
City of Waxahachie Finance Department
Location of position: 
Waxahachie , TX
Wage/Salary: 
$51,207.52 - $64,009.92
Date Posted: 
Friday, February 7, 2020
Closing Date: 
Saturday, March 7, 2020
Job Description: 

DEFINITION:

Under general supervision, directs the planning and preparation of the annual operating budget including monitoring expenditures and revenue data to conform to procedures and regulations; perform a variety of advanced technical and analytical tasks relative to assigned areas of responsibility; and perform other duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is a single-incumbent classification. The employee receives general supervision from the Senior Director of Finance and exercises no supervision.

DUTIES AND RESPONSIBILITIES:

  • The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.
  • Develop and update budget process information including budget preparation manual, and convey information to city departments.
  • Responsible for the preparation and coordination of the annual operating budget, including input of financial data as directed.
  • Prepare and analyze monthly department budgeting and accounting reports to maintain expenditure controls.
  • Develops, coordinates and leads training workshops; provides instruction on processes and in providing training on the financial software, answering questions concerning budget, expenditures, and encumbrances.
  • Works closely with all departments to assist in managing each department’s budget throughout the fiscal year.
  • Consult with and make recommendations to department managers and directors to ensure that budget adjustments are made in accordance with program changes.
  • Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.
  • Seek new ways to improve efficiency and increase revenues.
  • Review operating budgets to analyze trends affecting budget needs.
  • Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.
  • Perform cost-benefits analyses to compare operating programs, review financial requests, and explore alternative financing methods.
  • Assist with the Five-Year Capital & Operating Plans.
  • Compile and analyze accounting records and other data to determine the financial resources required to implement a program.
  • Respond to internal and public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
  • Performs other duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

  • Accounting and budgeting principles and practices especially in municipal government.
  • Mathematics and bookkeeping as applied to municipal accounting.
  • Pertinent Federal, State and local laws, codes and regulations.
  • Basic principles and procedures of record keeping.
  • Operations, services and activities of the city.
  • Operational characteristics of modern office equipment and computers.

Ability to:

  • Independently perform accounting tasks.
  • Use computer software related to accounting and budgetary process.
  • Interpret, explain and enforce department policies and procedures.
  • Operate a variety of modern office equipment in a safe and effective manner.
  • Prepare and maintain detailed and accurate financial and statistical records.
  • Work independently in the absence of supervision.
  • Interpret and apply Federal, State and local policies, laws, and regulations.
  • Interpret, explain, and enforce departmental policies and procedures.
  • Maintain financial and accounting records.
  • Accurately count, record and balance accounting transactions.
  • Understand and follow oral and written instructions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

  • Education, Training and Experience:
  • Bachelor’s degree in accounting, finance, business administration or related field
  • Three years of finance, accounting, budget analysis, and/or auditing experience
  • OR
  • Master’s degree in accounting, finance, business administration or related field
  • One year of finance, accounting, budget analysis, and/or auditing experience

LICENSES AND CERTIFICATES:

  • A valid State driver license
  • CGFO certification preferred

Special Requirements:

  • Not Applicable

PHYSICAL AND MENTAL DEMANDS:

  • The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

  • While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists.
  • Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

  • While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.

Work Environment:

  • The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.